Corporate event in Ploiești: a checklist for organisers

In short: For a corporate event in Ploiești (a conference, training day, business dinner or company party), first fix the date, the number of attendees and the format, then ask 2–3 venues for written offers using the same questions: capacity for your seating layout, technical equipment, menu price per person, accommodation for attendees from other cities and the details for the invoice. The President Event Centre has 7 event halls in Ploiești, its own restaurant for the menu and the President Luxury Villa hotel (8 double rooms) for accommodation, all in the same business. Request an offer on the event booking page.

What to decide before you ask for offers

• The format. A conference or presentation (rows of chairs), a training day (tables in groups), a business dinner or a company party (tables and a dance floor). A hall's capacity changes a lot from one format to another.
• The number of attendees, with a margin. Give the venue the figure for your format, not just "about 100".
• The date and schedule: start time, coffee breaks, lunch or dinner, finishing time.
• Who is coming from another city and needs a room.
• Who pays and which company the invoice is issued to.

Checklist: what to ask the venue

1. Which hall is free on our date and how many attendees does it seat in our format?
2. What equipment does the hall have? Sound system, microphones, projector or screen, Wi-Fi for attendees, power sockets for laptops.
3. When can we get in to set up and test? Ask for set-up time and a technical rehearsal before the start.
4. What menu do you suggest and what does it cost per person? Ask about coffee breaks, lunch, dinner, and menus for vegetarians or guests with allergies.
5. What is included and what is charged separately? Staff, room set-up, extra hours.
6. Where do attendees stay and how far is it from the hall?
7. How do attendees get there? Parking, train station, airport.
8. How does booking work, how much is the deposit and what are the cancellation terms? Get them in writing.
9. Which details go on the invoice and how do we receive it?

The answers at the President Event Centre

What is already published on the site:

• Halls (question 1). 7 event halls: President 1 (Str. Bobâlna 88A), President 2, 3, 4, 5 and 7 (Str. Ștrandului 61A) and President Classic. The site describes President 1 as a classic, spacious hall suited to weddings, christenings or corporate events. The capacity of each hall is not published yet: put your attendee count and format in the offer request and we will tell you which hall fits and is free. All halls: event halls (in Romanian).
• Equipment (2–3). Technical equipment (sound, projection) is not listed on the site. Write what you need in the request and we will confirm it in the offer.
• Menu (4). The starter, fish, traditional and main course options have prices in lei in the Menus section. You get the final price for your event in the offer.
• Accommodation (6). Attendees from other cities can stay at our hotel, President Luxury Villa, Str. Maramureș 15, Ploiești: 8 double rooms for up to 2 people, with Wi-Fi, TV and a private bathroom. Check-in is from 14:00 to 24:00 and check-out by 12:00. On the booking page you can book several rooms in one booking and pay by card online or at the property.
• Access (7). The hotel's Booking.com listing says parking at the property is free. When you book a room you can add a private return airport transfer for 150 lei.
• Questions 5, 8 and 9 (what is included, deposit and cancellation, invoice) do not have a published answer on the site yet. Include them in your offer request and ask for the answer in writing.

More about this type of event: corporate events at President (in Romanian).

Invoicing to a company

Give the venue the company name, tax ID (CUI) and address with the offer request, so the offer and the invoice carry the same details. Between companies in Romania, invoices go through the national RO e-Factura system: according to the Romanian Ministry of Finance, sending B2B electronic invoices through the system has been mandatory since 1 July 2024. Check with your finance team what else they need (for example a purchase order or contract). Foreign companies should ask their own accountant how the invoice should be issued.

How attendees get to Ploiești

• From Bucharest (60 km, according to Ploiești City Hall): by train from București Nord to Ploiești Sud or Ploiești Vest, or by car on the A3 motorway or the DN1. Check train times on the CFR timetable (Infofer). Details: Bucharest to Ploiești (in Romanian).
• From Otopeni Airport: the hotel's private transfer, a taxi or a train with a change at București Nord. Details: Otopeni Airport to Ploiești.

How to request an offer

1. On Event booking pick the date in the calendar.
2. Fill in the form: event type (corporate), number of attendees and what you need (format, menu, equipment, accommodation).
3. We contact you with the available hall and the offer. You can also write to info@hotelrestaurantpresident.ro.

The President Event Centre has almost 20 years of experience organising events.

Updated on 29 October 2026.